Learn to proofread with speed and skill. Find and correct all grammar, punctuation, and format errors.

Proofreading & Grammar Course

Available for groups as a self-paced online course, instructor-led virtual or instructor-led onsite training, and for individuals as a self-paced online course.

Download the Outline

Learn exactly how we structure this course to help you or your team proofread effectively and master grammar.


This course teaches the optimal proofreading process to find and correct errors in business documents. To correct grammar, you need to know grammar. This course is a deep dive into nuanced grammar, punctuation, and format issues to ensure your writing is correct and professional.

An individualized grammar diagnosis, a correction strategy, and correction resources are included. 

This course ends with a final proofreading review of any work document as well as the opportunity to ask your instructor any additional proofreading or grammar questions.



Online self-paced course available for individuals. Sign up today and start learning how to improve your proofreading and grammar.


Online self-paced courses and instructor-led virtual and onsite training can all be customized to match your needs. Group discounts apply.

Participants in our Proofreading & Grammar Course will be able to:

  • Effectively proofread and correct documents using a proven proofreading process.

  • Understand grammar and apply grammar correctly in business documents.

  • Punctuate and format documents correctly.

  • Find and correct errors in less time.

  • Discover the errors you habitually miss and eliminate them.

  • Create polished, correct, and professional business documents.

Proofreading course certificate

Course Certificate

After completing the course, you will earn a personalized certificate. You can display your certificate in the certification section of your LinkedIn profile, download it to print, or mention it in your résumé.

Practice and instructor support

During the course, you will proofread for grammar, punctuation, and format errors in documents and in planted errors in the course. You'll discover the errors you habitually miss across these exercises and additional quizzes. 

Your instructor will review your writing and provide a detailed grammar diagnosis, along with a correction strategy and additional resources. 

Last, you can submit any lingering grammar questions to your instructor and receive tailored resources and clarification to ensure you learn everything needed to enable you to write professional, correct documents. 

Our clients' feedback

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The individualized grammar information was highly valuable because it allowed us to focus on relevant issues. This training had make a huge impact on my writing.

Customer Support Specialist
CEA Global Education
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I am the last proofreader before the Regional Director signs the official documents. I will be able to provide the RD with accurate documents.

Manager, Legal Review
National Labor Relations Board

In this comprehensive course you will learn how to:

  • Use the optimal process to proofread any document well.
  • Correct grammatical, punctuation, and format errors.
  • Identify your own most common errors, in order to eliminate them.
  • Proofread more effectively and in less time.
  • Create polished, correct, and professional business documents.

What is included in this course?

This proofreading and grammar training is split into several detailed sections.

Getting Started

An Introduction and Self-Assessment

This section outlines the necessary foundation for proofreading effectively.

Share specific learning goals that you want to achieve by the end of the course. 

Lesson 1

Proofreading Introduction

If you are known in your organization as an excellent proofreader, you become much more visible and valuable.

Learn the difference between proofreading and editing. Also, you'll hunt for planted errors.

Lesson 2

Optimal Proofreading Techniques

Learn the optimal proofreading process, comprised of four steps, to find the most errors most efficiently. 

Lesson 3

Most Common Grammar Errors in Business Documents

Learn the top five grammar errors seen in business documents.

This lesson includes a detailed overview of the most common grammar rules and errors. You'll review common problem areas of any document and practice proofing a business memo.

Lesson 4

How to Punctuate Correctly

Think punctuation doesn't matter? Consider these identical sentences, punctuated differently:

  • A woman without her man is nothing. 
  • A woman. Without her, man is nothing. 

Learn to punctuate commas, semi-colons, colons, dashes, and quotation marks correctly. 

Lesson 5

Spelling Errors

Identify where spelling errors are most likely to occur, and learn ten tips that will make you a better speller.

This lesson will also teach you how to make the most of spell-check tools.

Lesson 6

Usage Errors

Business writing has specific usage requirements.

Correct vexing usage issues such as:

  • assure vs. ensure vs. insure
  • compliment vs. complement
  • continual vs continuous
  • less vs. fewer
  • farther vs. further
  • they vs. than
Lesson 7

Capitalization Errors

In this lesson, we share the rules for capitalization.

Learn to correctly capitalize titles, names of places, seasons, directions, trade names, literary works, headings, etc.

Lesson 8

Number Errors

In this section, learn when to express numbers as numerals or words, and complete a practice exercise to solidify the rules.

Lesson 9

Format Errors

Formatting a document is an important part of clear writing. While variations in formatting styles are wide, consistency within a document is critical and there are formatting standards one needs to follow.

Learn to format consistently and correctly, especially in bullet lists, headings, navigation, and graphics placement.

Lesson 10

Final Exercise & Instructor Review of Your Writing

Test your skills, receive an individual grammar assessment and correction strategy of your writing, and submit any final proofreading or grammar questions to your instructor. 

View the Full Course Outline

Key skills you will learn in this course:

  • Ability to craft error-free documents.
  • Significantly reduce time spent proofreading.
  • Understand grammar rules and correct errors.
  • Punctuate sentences correctly.
  • Format documents consistently, allowing for easy scan.
  • Present a professional, polished image.
  • Demonstrate attention to detail in your writing.
  • Learn which style guide is best.
  • Discover tools that help find errors.
  • Use grammar and spell-checking tools most effectively.

Includes individual feedback on your writing

This course includes award-winning instructor coaching and feedback and ongoing support.

Proofreading & Grammar Course Instructors

Lisa Nelles Image
Lisa Nelles

Lisa is an experienced technical writer and editor specializing in process and procedure documentation. She made her mark in aviation by developing and writing technical manuals that supported successful new programs for airlines of all sizes and set new standards for manuals in the industry.

She has also taught and tutored academic and technical writing for university students in a variety of fields. She loves helping people improve their writing to improve their careers.

She holds a B.A. in English and Creative Writing from Waldorf University and an M.F.A. in Creative Writing from the University of Alaska Fairbanks.

In her free time, she enjoys writing creatively, crafting, and outdoor adventuring with her husband and twin boys. She splits her time between Iowa and Alaska.

Elisabeth O'Quinn

Elisabeth has a unique combination of business and business writing acumen, with extensive background in writing, editing, and content marketing management.

She has supported a variety of businesses, writing blog articles, reports, presentations, and editing business documents. She has supported many of our clients with rave reviews of her writing feedback.

Elisabeth lives in Georgia with her cat and rescue pup. In addition to writing, she loves traveling with her twin sister, learning German, and creating watercolor prints. 
Grace Cuddy

Grace supports Instructional Solutions' online courses and also works with individuals and groups from several multinational companies across Europe as a business writing coach.

She is bilingual in English and Spanish and has traveled extensively, providing a keen sensitivity to global writing. She has a strong background in corporate communication and management and successfully developed cross-functional writing and communication processes in a large corporate team. She is also a successful blogger and has received rave reviews from her writing critiques and coaching for our work with DuPont, Liberty Mutual, and many other groups. 

She is bilingual in English and Spanish. She enjoys yoga, travel, and dance. She splits her time between New York City and Madrid.

Katie Almeida Spencer

Katie is very skilled at evaluating both the substance and language of business documents. Her writing critiques, instruction, and coaching have received stellar evaluations from our clients at Chartis Consulting, DuPont, Shell, Southern Middlesex Opportunity Council, and the World Wildlife Fund. She teaches Business and Academic Writing at the University of Massachusetts Boston.

She holds a B.A. in Journalism from the University of Rhode Island and an M.A. in Applied Linguistics from the University of Massachusetts. Her areas of expertise include business writing and technical report writing, as well as non-native writing and linguistics.

Katie lives in Rhode Island with her husband, toddler, and very old dog. When not teaching or creating courses, she can be found doing something (anything!) outside with her little family.

Master proofreading and grammar.

Sign up today or schedule a discussion to become a stronger proofreader with excellent grammar.



Sign up today and start learning how to become a better proofreader and grammarian.


We offer customized online, virtual, and onsite courses, workshops, and trainings that match your organization's needs.